Timeframe:
Bump In – Thursday
Convention Day – Friday 
Public Days – Saturday  & Sunday
Bump Out – after 5pm Sunday

Venue (Brickvention 2022):
Melbourne Sports and Aquatic Centre – Stadiums
30 Aughtie Drive,
Albert Park, VIC, 3206

All Brickvention exhibitors, vendors, volunteers and photographers must complete the online induction and safety certification. Details on how to complete the induction will be distributed prior to the event. It is a requirement that the certificate of completion is kept and made available at the exhibition on request.

Brickvention display tables are 2.4m x .75m

All tables are covered by a supplied tablecloth that covers the entire table to the floor. All boxes and excess packaging must be stored under the tables and the cloths have a part in the back to accommodate this.

No items (posters, banners, etc) are allowed to be stuck to the walls or any other part of the venue. No tape is to be stuck to the floor without prior discussion and consent of Brickventures Inc.

Brickventures Inc will be charged for any damage to the venue sustained during the event (eg. Scratches or chips on walls, floors, etc). Therefore, we request all due care is taken by you and staff across your participation in the event. Where deemed appropriate, costs may be passed to the person responsible for the damage made.

Stage your display

Try not to put too much on your display. If possible, link items together in a diorama rather than it just being a display of models. Make sure there is plenty of space between each model/diorama. Don’t try to fill every bit of your table with lots of models. If you put too much on your display, it will be difficult to focus on the detail of each model.

Build UP not out

If possible, give your display some height so it is visually appealing. This might be via a mountain side if building a landscape or via some form of small plinth or stand if displaying individual models. There are many ways this can be achieved and it will make your display stand out and draw the attention away from those that are all the same height.

Ditch the dust

Make sure your exhibit is clean dust free. People will notice dust. A paint brush or make up brush are good dusting tools. Try to do this before you get to the venue.

Display Code

Ensure your display looks tidy throughout the weekend. Food, Water bottles, coffee cups and drink cans should not be placed on display tables. Check your display every few hours to see if anything has fallen over or needs repairing etc. Although most patrons are usually pretty good, it is easy to bump a table and disrupt a display.

Sticky Fingers

If you are worried about a particular minifig being on your display because it is valuable, please don’t display it without correct supervision. You are responsible for your models at all times.

Don’t get too close to the edge

Where possible, avoid placing items close to the edge of your display. Models too close to the edge of tables are at risk of being bumped and or broken by passing patrons.

Always ensure your display is labelled with a MOC (My Own Creation) Card (otherwise known as a Model Info Card) so people know who is responsible for the build.

A copy of the MOC Info Card template will be made available to approved exhibitors prior to the event. It is a Word document, so you can type in the details  required and print in colour (if possible). Brickvention will supply a stand for your card. Printing for MOC Cards will not be available during Brickvention bump in.

If you have a group or collection of models that make a scene or display, only use one card for the whole layout/display and not for every single item. For example: a group of spaceships by the same person could be called “The Galactic Armada” rather than naming each ship. This request is to prevent your display looking cluttered with Exhibit Info Cards which may detract from the actual models and to be eligible for a Brickvention Prize.

An Exhibitor Lounge will be made available for exhibitors and their volunteers. Details will be provided to approved exhibitors prior to the event. Please use this lounge for your comfort. Water will also be available for all Exhibitors and Exhibitor Volunteers.

It is important to note that no phone chargers, computers or any cords are allowed to be plugged directly into electrical outlets at the venue. Within the Exhibitor Lounge there will be approved power boards for use.

Access to power for your display will only be made available if requested in your initial exhibitor application. Note that power can only be supplied in certain areas of the building and this will impact where you build can be placed.

All electrical equipment used at Brickvention – including leads, transformers, lights, etc – must be tested and have a current electrical test tag on it.

Your electrical equipment must be tested and tagged prior to the event. Testing and tagging will not be provided by Brickvention and items without tags will not be permitted.

The staff electrician is responsible for all electrical connections to power points. Only the electrician can plug anything directly into any power point at the venue.

The electrician will be onsite on Thursday afternoon of bump in. He will also be present during bump out on Sunday night.

By submitting your application to exhibit at Brickvention, it is expected that you comply with the terms and conditions you agreed to in your agreement with Brickventures Inc. This includes the following:

* Advertising by exhibitors is not permitted at Brickvention unless permission is granted by Brickventures Inc in writing prior to the event. 

* Exhibitors are only permitted to operate within the bounds of their allocated table space and must seek the permission of Brickventures Inc if wishing to operate outside of those boundaries.

* Exhibitors are expected to act in a manner that will not negatively impact on the reputation of Brickventures Inc or Brickvention. This includes that Exhibitors:
– will act in a professional manner at all times.
– will not, by act or omission, act in a way that places the health, safety and welfare at risk of any Brickvention organiser, volunteer, participant, contractor or patron.
– will act in a manner that is respectful regardless of patrons age, gender, disability and/or impairment, sexual orientation, religious belief or activity, etc.
– will not use foul language.
– will not abuse or use bullying type behaviours towards others.
– will not purposefully damage the venue or provided equipment.
– will leave the venue in a reasonable and tidy condition.

If required, exhibitors may organise their own volunteer to help with their exhibit. These volunteers may either help you run your display or relieve you for a break. This is not to be confused with event volunteers who are assisting the committee to run the event.

Exhibitor volunteers may only attend on the Public Expo and Set up days. They will not be entitled to participate in any competitions or receive any of the gifts or giveaways reserved for the convention participants and exhibitors. Exhibit volunteers will be solely the responsibility of the exhibitor who nominates them.

A security contractor provides security in the venue during the event. Security guards staff the entrance and exit and they roam the event to minimise risk.

Exhibitors are responsible for the security of their displays and equipment linked to their own display area. The venue has security outside of event hours to minimise risk.

Parking arrangements at the venue will be provided to approved exhibitors prior to the event. 

Parking during the event is not provided by Brickventures Inc.    

We encourage you to investigate your own parking options.

There are two convenient tram routes which drop you right at the front door of the Melbourne Sports and Aquatic Centre.

Route 96 (East Brunswick to St Kilda Beach) – Stop 129

Route 12 (City to South Melbourne/St Kilda) – Stop 131 

Check the PTV Website for more information on public transport options in Melbourne.

When transporting exhibits, make sure they are securely packed in a strong box. Custom made boxes often work best with large exhibits. We recommend the use of plastic wrap (glad wrap or specialised postal/pallet wrap) to hold the model together and bubble wrap to avoid bumps in transit. It also helps to place smaller models in individual ziplock bags. Do not trust that a model will survive in the back seat of your car or an ordinary suitcase.

For larger exhibits, we recommend modularising the build so it is easier to transport.

During the Brickvention weekend, conditions can be unpredictable. Each exhibitor is issued with one convention tshirt which is recommended attire for at least one day of the public exhibition. Often individuals choose to wear these shirts for both days of the public expo. To ensure your shirt is presentable and of a high standard, we recommend caring for your tshirt overnight.

A limited number of additional shirts will be available for purchase at the event should you wish to have a clean shirt to change into. These can be purchased from the Brickvention Merchandise Stand.

Please ensure you take care of your body over the Brickvention weekend. This includes staying hydrated, taking regular breaks, maintaining high standards of personal hygiene commensurate with a public facing role and sharing your love of LEGO with the public.